Office Manager & Executive Assistant

Join our cutting-edge startup adventure!

Who are we?
Imagine being part of the dynamic journey at Qualinx – a startup born when three visionary PhD Engineers from TU Delft set out to revolutionize radio chip technology. At Qualinx, we're on a mission to conquer the high-power consumption challenges in Global Navigation Satellite Systems and IoT sensors. With a great team of over 40 individuals, scaling to 60 next year, hosting more than 17 nationalities, we've achieved the impossible - the world's lowest power GNSS chipset. Now, we're on the verge of unleashing our game-changing digital RF technology product, ready to flood the market with millions of annual shipments.

What Sets Us Apart

Joining Qualinx isn't just about a job; it's about embracing high standards, and boldly navigating unexpected challenges. We thrive on collaboration, with a commitment to self-improvement and product excellence. At Qualinx, you're not just an employee; you're an integral part of our exciting journey, contributing to the growth and success of a groundbreaking solution.

Key Responsibilities

This role focuses on supporting the CEO, managing the office environment and handling travel, while also offering some involvement in marketing, HR and finance.

Office Management
• Oversee day-to-day operations of the office, ensuring a smooth and efficient work environment.
• Manage office supplies, maintenance, and vendor relationships.
• Coordinate office visits, prepare meeting spaces and welcoming visitors.
• Serve as the primary point of contact for internal and external inquiries.
  


Executive Support
• Provide administrative support to the CEO, including calendar management, meeting coordination and stakeholder management.
• Overseeing special projects, ensuring deadlines are met, and assisting with project-related research.
• Acting as a liaison between the executive and other departments, partners, and clients.
• Drafting documents and preparing materials for meetings.
• Ensuring accurate tracking of expenses, filing expense reports, and managing reimbursements.
  


Travel Coordination
• Handle travel arrangements for colleagues, including flights, accommodations, and transportation.


Finance Support 
• Assist with financial administration, including uploading office-related invoices, collecting and uploading expenses, and supporting basic financial reporting.


Event planning and logistics
• Assist with organizing and executing company events, meetings, and conferences.
• Coordinate event logistics, including venue booking, catering, and travel for participants.

Requirements

Qualinx is looking for a result-driven and conscientious Office Manager & Executive Assistant. Someone who thrives in an environment where your proactive and can-do attitude is highly appreciated. The ideal candidate for this role must have the following:

• Proactive, hands-on and energetic personality
• Proven office management, administrative, or assistant experience. 
• Excellent time management skills and ability to multitask and prioritize work. 
• Attention to detail and problem solving skills 
• Excellent organizational and planning skills.